Effective Minutes Writing Format

Topics: Management, Board of directors, Executive director Pages: 3 (484 words) Published: March 10, 2013
EFFECTIVE MINUTES WRITING FORMAT

ASSOCIATION
  Board of Directors
Minutes of Regular Metting

1.   CALL TO ORDER
     President called the meeting to order at 6:30 p.m. at .

2.  ROLL CALL
      A.  Board Members Present:
           , President
           , Vice President
           , Secretary
           , Treasurer was absent
           , Member at Large participated by telephone        B.  Others Present
            , Manager
            , Recording Secretary
            , Association attorney         

3.   OPEN FORUM

4.    APPROVAL OF MINUTES
        The minutes of the meeting were approved as submitted.

5.     EXECUTIVE SESSION DISCLOSURE
        A.  Executive Session convened on to discuss legal issues and rules violations.         B.  Actions (votes) taken in Executive Session of were: 1. Approved turning over account for APN to for collection. 2. Approved write-off of uncollectable debt of $ owed on APN due to bankruptcy. 3. Approved foreclosure on APN .

4. Approved chargeback to homeowner for a plumbing expense paid by the association and determined to be homeowner expense. 5. Approved fine against homeowner for repeat violation.
6. Approved fine against homeowner, put into abeyance for six (6) months pending no repeat violation. 6.   FINANCIAL REPORT
       A.  Total Assets as of
       B.  Operating $
       C.  Reserves $
       D.  Delinquencies
       E.  Lien on APN approved by the Board.

7.   MANAGERS REPORT
        A.  Front Entrance Resurfacing - work is complete.         B.  Planter Repair - waterproofing complete, painting scheduled for next week.         C.  Recreation Room Television - a 46” tv and wall mount purchased & installed.                     E.  Fire Sprinklers - inspected by Fire Department and signed off.         G.  Plumbing Consultant- 3 firms contacted re investigation of plumbing complaints.              Currently awaiting responses.

8. ...
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